Job Description
<span style="line-height: 115%;">The incumbent is required to co-ordinate and supervise the work and provide support and participate in the implementation of procurement and disposal activities and in the provision of related services in a Ministry/Department. Work includes interpreting and applying procurement and disposal policies and procedures; conducting research and analysing procurement data to inform policy development; participating in the implementation of the Annual Procurement and Disposal Plan; supervising support staff and providing advice and guidance on procurement and disposal related issues.</span>
Key and Critical Responsibilities
<p class="MsoNormal"><span style="line-height: 115%;"><b>DUTIES AND RESPONSIBILITIES:</b><o:p></o:p></span></p> <ul><li><span style="line-height: 115%;">Participates in the implementation of the Annual Procurement and Disposal Plan, programmes and projects to support the overall strategic objectives of the Ministry / Department.<o:p></o:p></span></li><li><span style="line-height: 115%;">Participates in the provision of procurement and disposal services in accordance with the relevant legislation, policies, procedures, rules and regulations.<o:p></o:p></span></li><li><span style="line-height: 115%;">Supervises the activities of support staff involved in the provision of the procurement and disposal services.<o:p></o:p></span></li><li><span style="line-height: 115%;">Issues tender documents and maintains and updates the register of pre-qualified contractors.<o:p></o:p></span></li><li><span style="line-height: 115%;">Implements measures to identify and prevent fraudulent practices.<o:p></o:p></span></li><li><span style="line-height: 115%;">Updates and maintains the public procurement database of the Ministry/Department which is linked to the centralised database of the Office of Procurement Regulation.<o:p></o:p></span></li><li><span style="line-height: 115%;">Conducts quality control checks to ensure that contract deliverables are provided in compliance with contractual arrangements.<o:p></o:p></span></li><li><span style="line-height: 115%;">Provides advice and guidance on matters regarding the application of procurement and disposal legislation, policies, procedures, rules and regulations.<o:p></o:p></span></li><li><span style="line-height: 115%;">Liaises with the Office of Procurement Regulation to obtain advice and guidance on the interpretation and application of procurement and disposal policies, procedures, and legislation.<o:p></o:p></span></li><li><span style="line-height: 115%;">Conducts research and analyses data on performance related issues pertaining to procurement and disposal reports findings and makes recommendations for improvement to the Procurement and Disposal Performance Management System.<o:p></o:p></span></li><li><span style="line-height: 115%;">Participates in the implementation of the performance management system related to public procurement and disposal.<o:p></o:p></span></li><li><span style="line-height: 115%;">Participates in the drafting of preliminary budgetary estimates of expenditure for the Procurement and Disposal Unit.<o:p></o:p></span></li><li><span style="line-height: 115%;">Drafts Notes for Cabinet, circulars, memoranda, manuals and other documents related to procurement and disposal matters.<o:p></o:p></span></li><li><span style="line-height: 115%;">Performs other related duties.<font face="Times New Roman, serif"><span style="font-size: 12pt;"><o:p></o:p></span></font></span></li></ul>
Key Competency
<p class="MsoNormal"><span style="line-height: 115%;"><b>KNOWLEDGE, SKILLS AND ABILITIES</b><o:p></o:p></span></p> <p class="MsoNormal"><span style="line-height: 115%;"><b>KNOWLEDGE:</b></span></p> <ul><li>Considerable knowledge of the principles, practices, methods and techniques of procurement and disposal management.<br></li><li><span style="line-height: 115%;">Considerable knowledge of legislation, policies, procedures, rules and regulations related to public procurement and disposal management.<o:p></o:p></span></li><li><span style="line-height: 115%;">Knowledge of research methods, principles and techniques.<o:p></o:p></span></li><li><span style="line-height: 115%;">Knowledge of supply market operations.<o:p></o:p></span></li><li><span style="line-height: 115%;">Knowledge of relevant computer applications, including e-procurement.<o:p></o:p></span></li><li><span style="line-height: 115%;">Basic knowledge of the principles of fraud detection.<o:p></o:p></span></li></ul> <p class="MsoNormal"><span style="line-height: 115%;">&nbsp;</span></p> <p class="MsoNormal"><span style="line-height: 115%;">&nbsp;</span><b>SKILLS AND ABILITIES:&nbsp;&nbsp;</b></p> <ul><li>Ability to use e-procurement software applications.</li><li><span style="line-height: 115%;">Ability to use the internet for research purposes.<o:p></o:p></span></li><li><span style="line-height: 115%;">Ability to analyse and evaluate data and identify trends in procurement and disposal management.<o:p></o:p></span></li><li><span style="line-height: 115%;">Ability to interpret legislation, policies, procedures, rules and regulations pertaining to the procurement and disposal of public property.<o:p></o:p></span></li><li><span style="line-height: 115%;">Ability to supervise support staff engaged in the provision of procurement and disposal services.<o:p></o:p></span></li><li><span style="line-height: 115%;">Ability to make decisions within approved policy frameworks.<o:p></o:p></span></li><li><span style="line-height: 115%;">Ability to communicate effectively both orally and in writing.<o:p></o:p></span></li><li><span style="line-height: 115%;">Ability to prepare reports.<o:p></o:p></span></li><li><span style="line-height: 115%;">Ability to exercise tact and diplomacy in the performance of duties.<o:p></o:p></span></li><li><span style="line-height: 115%;">Ability to maintain confidentiality and integrity in the performance of duties.<o:p></o:p></span></li><li><span style="line-height: 115%;">Ability to establish and maintain effective working relationships with associates and other stakeholders.</span></li></ul><p><br></p><p class="MsoNormal"><span style="line-height: 115%;"><b>MINIMUM EXPERIENCE AND TRAINING:</b><o:p></o:p></span></p><ul><li><span style="line-height: 115%;">&nbsp;</span>Experience in the area of procurement and disposal of public property.</li><li><span style="line-height: 115%;">Training as evidenced by a recognised degree in Management Studies, Public Sector Management, Finance, Law, Economics or Marketing; supplemented by certification in Procurement and Supply, Procurement Management or Supply Chain Management from an accredited institution; or any equivalent combination of experience and training.<font face="Times New Roman, serif"><span style="font-size: 12pt;"><o:p></o:p></span></font></span></li></ul>