Ministry of Foreign and CARICOM Affairs
St. Clair
Job Description
<p>The incumbent is required to provide support and participate in the implementation of procurement and disposal activities and in the provision of related services in a Ministry/Department. Work includes interpreting and applying procurement and disposal policies and procedures; conducting research and analysing procurement data to inform policy development; participating in the implementation of Annual Procurement and Disposal Plan; supervising support staff and providing advice and guidance on procurement and disposal related issues.</p><p class="MsoNormal">Reports to Supervisor Public Procurement<o:p></o:p></p><p> </p><p class="MsoNormal">Supervision given to other Support Staff<o:p></o:p></p>
Key and Critical Responsibilities
<ol><li>Participates in the implementation of Annual Procurement and Disposal Pan, programmes and projects to support the overall strategic objectives of the Ministry/Department.<o:p></o:p></li><li>Participates in the provision of procurement and disposal services in accordance with the relevant legislation, policies, procedures, rules and regulations.<o:p></o:p></li><li>Supervises the activities of support staff involved in the procurement and disposal services.<o:p></o:p></li><li>Issues tender documents and maintains and updates the register of pre-qualified contractors.<o:p></o:p></li><li>Implements measures to identify and prevent fraudulent practices.<o:p></o:p></li><li>Updates and maintains the public procurement database of the Ministry/Department which is linked to the centralised database of the Office of Procurement Relation.<o:p></o:p></li><li>Conducts quality control checks to ensure that contract deliverables are provided in compliance with contractual arrangements.<o:p></o:p></li><li>Provides advice and guidance on matters regarding the application of procurement and disposal legislation, policies, procedures, rules and regulations.<o:p></o:p></li><li>Liaises with the Office of Procurement Relation to obtain advice and guidance on the interpretation and application of procurement and disposal policies, procedures, and legislation.<o:p></o:p></li><li>Conducts research and analyses data on performance related issues pertaining to procurement and disposal reports findings and makes recommendations for improvement to the Procurement and Disposal Performance Management System.<o:p></o:p></li><li>Participates in the implementation of the performance management system related to public procurement and disposal.<o:p></o:p></li><li>Participates in the drafting of preliminary budgetary estimates of expenditure for the Procurement and Disposal Unit.<o:p></o:p></li><li>Drafts Notes for Cabinet, circulars, memoranda, manuals and other documents related to procurement and disposal matters.<o:p></o:p></li><li>Performs other related duties.<o:p></o:p></li></ol>
Key Competency
<p class="MsoNormal">Knowledge </p> <ul><li>Considerable knowledge of the principles, practices, methods and techniques of procurement and disposal management.<o:p></o:p></li><li>Considerable knowledge of legislation, policies, procedures, rules and regulations related to public procurement and disposal management.<o:p></o:p></li><li>Knowledge of research methods, principles and techniques.<o:p></o:p></li><li>Knowledge of supply market operations.<o:p></o:p></li><li>Knowledge of relevant computer applications, including e-procurement.<o:p></o:p></li><li>Basic knowledge of the principles of fraud detection.<o:p></o:p></li></ul> <p class="MsoNormal"><o:p>&nbsp;</o:p></p> <p class="MsoNormal">Skills and Abilities </p> <ul><li>Ability to use e-procurement software applications.<o:p></o:p></li><li>Ability to use the internet for research purposes.<o:p></o:p></li><li>Ability to analyse and evaluate data and identify trends in procurement and disposal management.<o:p></o:p></li><li>Ability to interpret legislation, policies, procedures, rules and regulations pertaining to the procurement and disposal of public property.<o:p></o:p></li><li>Ability to supervise support staff engaged in the provision of procurement and disposal services.<o:p></o:p></li><li>Ability to make decisions within approved policy frameworks.<o:p></o:p></li><li>Ability to communicate effectively both orally and in writing.<o:p></o:p></li><li>Ability to prepare reports.<o:p></o:p></li><li>Ability to exercise tact and diplomacy in the performance of duties.<o:p></o:p></li><li>Ability to maintain confidentiality and integrity in the performance of duties.<o:p></o:p></li><li>Ability to establish and maintain effective working relationships with associates and other stakeholders.<o:p></o:p></li></ul> <p class="MsoNormal"><o:p>&nbsp;</o:p></p> <p class="MsoNormal">Minimum Experience and Training </p> <p class="MsoNormal">Experience in the area of procurement and disposal of public property.</p> <p class="MsoNormal">Training as evidenced by a recognised degree in Management Studies, Public Sector Management, Finance, Law, Economics or Marketing; supplemented by certification in Procurement and Supply, Procurement Management or Supply Chain Management from an accredited institution; or any equivalent combination of experience and training.<o:p></o:p></p>