Ministry of Trade and Industry
Port of Spain
Job Description
<p><span style="color: rgb(68, 68, 68); letter-spacing: 0.4px;">The incumbent is required to direct or assist in directing, coordinate/</span><span style="transition-property: all; color: rgb(68, 68, 68); letter-spacing: 0.4px;">oversee and guide the overall Monitoring and Evaluation (M&amp;E) system&nbsp;</span><span style="transition-property: all; color: rgb(68, 68, 68); letter-spacing: 0.4px;">for the Ministry/Department/Agency in alignment with the national&nbsp;</span><span style="transition-property: all; color: rgb(68, 68, 68); letter-spacing: 0.4px;">Monitoring and Evaluation system. He/she is required to manage,&nbsp;</span><span style="transition-property: all; color: rgb(68, 68, 68); letter-spacing: 0.4px;">independently or under the guidance of a Director (dependent on&nbsp;</span><span style="transition-property: all; color: rgb(68, 68, 68); letter-spacing: 0.4px;">Ministry/Department/Agency to which assigned), a group of professionals&nbsp;</span><span style="transition-property: all; color: rgb(68, 68, 68); letter-spacing: 0.4px;">responsible for the M&amp;E portfolio. Duties include: ensuring that data is of&nbsp;high quality; collected in a timely manner; is appropriately&nbsp;</span><span style="color: rgb(68, 68, 68); letter-spacing: 0.4px;">analyzed</span><span style="transition-property: all; color: rgb(68, 68, 68); letter-spacing: 0.4px;">; and&nbsp;is consistently measured and used within the context of the Strategic and&nbsp;</span><span style="transition-property: all; color: rgb(68, 68, 68); letter-spacing: 0.4px;">Business Plans of the Ministry/Department/Agency. Depending on work&nbsp;</span><span style="transition-property: all; color: rgb(68, 68, 68); letter-spacing: 0.4px;">assignment, the incumbent may be required to perform some or the full&nbsp;</span><span style="transition-property: all; color: rgb(68, 68, 68); letter-spacing: 0.4px;">range of the duties of this position.</span></p>
Key and Critical Responsibilities
<ul><li style="color: rgb(68, 68, 68); letter-spacing: 0.4px;"> Directs or assists in directing and coordinates the activities of&nbsp;<span style="transition-property: all; letter-spacing: 0.4px;">professional and support staff performing M&amp;E duties.</span></li><li style="color: rgb(68, 68, 68); letter-spacing: 0.4px;"> Leads the development and implementation of M&amp;E systems for&nbsp;<span style="transition-property: all; letter-spacing: 0.4px;">the Ministry/Department/Agency, including designing frameworks&nbsp;</span><span style="transition-property: all; letter-spacing: 0.4px;">and procedures for monitoring and evaluation; provides training in&nbsp;</span><span style="transition-property: all; letter-spacing: 0.4px;">M&amp;E techniques to staff of the Division/Unit in accordance with the&nbsp;</span><span style="transition-property: all; letter-spacing: 0.4px;">national performance framework.</span></li><li style="color: rgb(68, 68, 68); letter-spacing: 0.4px;"> Manages and coordinates/assists in the management and&nbsp;<span style="transition-property: all; letter-spacing: 0.4px;">coordination of the day to day operations of the Monitoring and&nbsp;</span><span style="transition-property: all; letter-spacing: 0.4px;">Evaluation (M&amp;E) Division/Unit of the Ministry/Department/Agency.</span></li><li style="color: rgb(68, 68, 68); letter-spacing: 0.4px;"> Monitors the performance of M&amp;E staff to ensure that all data such&nbsp;<span style="transition-property: all; letter-spacing: 0.4px;">as performance indicators, targets and baselines are fed into the M&amp;E&nbsp;</span><span style="transition-property: all; letter-spacing: 0.4px;">system of the Ministry/Department/Agency and prepares reports&nbsp;</span><span style="transition-property: all; letter-spacing: 0.4px;">on M&amp;E findings that are compatible with the requirements of the&nbsp;</span><span style="transition-property: all; letter-spacing: 0.4px;">national performance framework.</span></li><li style="color: rgb(68, 68, 68); letter-spacing: 0.4px;"> Coordinates/assists in the coordination of the revision of programmes&nbsp;<span style="transition-property: all; letter-spacing: 0.4px;">and projects with key stakeholders to ensure an updated and shared&nbsp;</span><span style="transition-property: all; letter-spacing: 0.4px;">understanding of the strategy and information needs of the Ministry/</span><span style="transition-property: all; letter-spacing: 0.4px;">Department/Agency.</span></li><li style="color: rgb(68, 68, 68); letter-spacing: 0.4px;"> Monitors and evaluates programmes and projects within the&nbsp;<span style="transition-property: all; letter-spacing: 0.4px;">Ministry/Department/Agency and special operating agencies under&nbsp;</span><span style="transition-property: all; letter-spacing: 0.4px;">the purview of the Ministry/Department/Agency.</span></li><li style="color: rgb(68, 68, 68); letter-spacing: 0.4px;"> Identifies and designs performance questions, key indicators and&nbsp;<span style="transition-property: all; letter-spacing: 0.4px;">targets for each project/programme component.</span></li><li style="color: rgb(68, 68, 68); letter-spacing: 0.4px;"> Prepares analytical reports on progress of projects/programmes&nbsp;<span style="transition-property: all; letter-spacing: 0.4px;">undertaken including indications of planned actions and financial&nbsp;</span><span style="transition-property: all; letter-spacing: 0.4px;">statements to the relevant bodies.</span></li><li style="color: rgb(68, 68, 68); letter-spacing: 0.4px;">Liaises with and provides monitoring and evaluation information to&nbsp;<span style="letter-spacing: 0.4px;">Central M&amp;E Agencies as required</span><span style="letter-spacing: 0.4px;">&nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp;</span></li><li style="color: rgb(68, 68, 68); letter-spacing: 0.4px;"><span style="letter-spacing: 0.4px;"> </span><span style="letter-spacing: 0.4px;">Reviews and analyses evaluation reports to enable informed decision&nbsp;</span><span style="letter-spacing: 0.4px;">making.</span></li><li style="color: rgb(68, 68, 68); letter-spacing: 0.4px;"><span style="transition-property: all; letter-spacing: 0.4px;"><div style="letter-spacing: 0.4px;">Monitors the development and execution of policies, projects and&nbsp;<span style="transition-property: all; letter-spacing: 0.4px;">programmes to ensure alignment with the vision and strategies of the&nbsp;</span><span style="transition-property: all; letter-spacing: 0.4px;">Ministry/Department/Agency.</span></div></span></li><li style="color: rgb(68, 68, 68); letter-spacing: 0.4px;"><span style="transition-property: all; letter-spacing: 0.4px;"><ul></ul></span></li><li style="letter-spacing: 0.4px;">Reviews the performance of Public Sector Investment Programme&nbsp;<span style="transition-property: all; letter-spacing: 0.4px;">(PSIP) and Infrastructure Development Fund (IDF) projects of the&nbsp;</span><span style="transition-property: all; letter-spacing: 0.4px;">Ministry/Department/Agency.</span></li><li style="color: rgb(68, 68, 68); letter-spacing: 0.4px;"><span style="transition-property: all; letter-spacing: 0.4px;"><div style="letter-spacing: 0.4px;">Represents the Ministry/Department/Agency on various committees&nbsp;<span style="transition-property: all; letter-spacing: 0.4px;">and at meetings, conferences, workshops and other fora as required.</span></div><div style="letter-spacing: 0.4px;">Trains/assists in training technical staff on M&amp;E best practices and&nbsp;<span style="transition-property: all; letter-spacing: 0.4px;">ensures compliance with established policies and procedures.</span></div><div style="letter-spacing: 0.4px;">Reviews and/or prepares Notes for Cabinet and periodic and/or ad hoc&nbsp;<span style="transition-property: all; letter-spacing: 0.4px;">reports on matters related to monitoring and evaluation activities&nbsp;</span><span style="transition-property: all; letter-spacing: 0.4px;">of the Ministry/Department/Agency.</span></div></span></li><li style="color: rgb(68, 68, 68); letter-spacing: 0.4px;"><span style="transition-property: all; letter-spacing: 0.4px;"> Performs other related work as required.</span></li></ul>
Key Competency
<ul><li style="color: rgb(68, 68, 68); letter-spacing: 0.4px;"> Considerable knowledge of monitoring and evaluation methodologies&nbsp;<span style="transition-property: all; letter-spacing: 0.4px;">and principles including quantitative, qualitative and participatory&nbsp;</span><span style="transition-property: all; letter-spacing: 0.4px;">approaches.</span></li><li style="color: rgb(68, 68, 68); letter-spacing: 0.4px;"> Considerable knowledge of management principles and practices.</li><li style="color: rgb(68, 68, 68); letter-spacing: 0.4px;"> Considerable knowledge and understanding of governance theories&nbsp;<span style="transition-property: all; letter-spacing: 0.4px;">and practices, including methods of implementation..</span></li><li style="color: rgb(68, 68, 68); letter-spacing: 0.4px;"> Considerable knowledge of Logic Models/Results Chains and results&nbsp;<span style="transition-property: all; letter-spacing: 0.4px;">based planning.</span></li><li style="color: rgb(68, 68, 68); letter-spacing: 0.4px;"> Considerable knowledge of government policies, procedures, rules&nbsp;<span style="transition-property: all; letter-spacing: 0.4px;">and regulations.</span></li><li style="color: rgb(68, 68, 68); letter-spacing: 0.4px;"> Considerable knowledge of the principles and methods involved in&nbsp;<span style="transition-property: all; letter-spacing: 0.4px;">strategic planning, project management and public management&nbsp;</span><span style="transition-property: all; letter-spacing: 0.4px;">systems.</span></li><li style="color: rgb(68, 68, 68); letter-spacing: 0.4px;"> Skill in the use of personal computers.</li><li style="color: rgb(68, 68, 68); letter-spacing: 0.4px;"> Proficient in the use of Microsoft Office Suite.</li><li style="color: rgb(68, 68, 68); letter-spacing: 0.4px;"> Ability to use e-government technology platforms.</li><li style="color: rgb(68, 68, 68); letter-spacing: 0.4px;"> Ability to lead and motivate a team in monitoring and evaluation&nbsp;<span style="transition-property: all; letter-spacing: 0.4px;">activities.</span></li></ul><div style="color: rgb(68, 68, 68); letter-spacing: 0.4px;"><ul><li> Ability to develop the overall framework for project Monitoring and&nbsp;<span style="transition-property: all; letter-spacing: 0.4px;">Evaluation.</span></li><li> Ability to plan, organize, direct and co-ordinate the work of&nbsp;<span style="transition-property: all; letter-spacing: 0.4px;">professional and other support staff engaged in monitoring and&nbsp;</span><span style="transition-property: all; letter-spacing: 0.4px;">evaluation activities.</span></li><li> Ability to collaborate with relevant stakeholders to provide relevant&nbsp;<span style="transition-property: all; letter-spacing: 0.4px;">information for ongoing evaluation of project activities, effects and&nbsp;</span><span style="transition-property: all; letter-spacing: 0.4px;">impacts.</span></li><li> Ability to compile and analyze data and prepare comprehensive&nbsp;<span style="transition-property: all; letter-spacing: 0.4px;">reports.</span></li><li> Ability to express ideas clearly and concisely, both in writing and&nbsp;<span style="transition-property: all; letter-spacing: 0.4px;">orally.</span></li><li> Ability to establish and maintain effective working relationships and&nbsp;<span style="transition-property: all; letter-spacing: 0.4px;">interact with different stakeholders.</span></li><li> Ability to use tact and diplomacy in the performance of duties.</li><li> Ability to observe and maintain confidentiality in the performance of&nbsp;<span style="transition-property: all; letter-spacing: 0.4px;">duties.</span></li></ul></div>