Job Description
The Accounting Assistant, Accounts International performs a variety of accounting tasks and regular review of circulars from the Universal Postal Union, pertaining to this unit in support of the Accounts International function.
Key and Critical Responsibilities
Collect all outgoing and incoming letter bills CN31/CN33 from the airmail section of the sorting room.<div>Input of all relevant data on an excel spreadsheet from the CN31/CN33. This information will be used to verify all Terminal Dues Account CN55/CN56 and provide estimated monthly figures</div><div><br></div><div>Record all terminal dues account CN55/CN56, incoming and outgoing by country in the international accounts ledger and file same.</div><div><br></div><div>Prepare and dispatch all actual Terminal Dues Account CN55/CN56 to designated operators Airmail and Surface Airlifted (SAL).</div><div><br></div><div>Prepare Terminal Dues Statement CN61/CN64 for all receivable countries, verify all incoming statements CN61/CN64. To record same in International Accounts Ledger and file statements.</div><div><br></div><div>Collect all outgoing verification notes CN43 from relevant sections -Parcel Post/Airmail and input data from same</div><div><br></div><div>Prepare missent account CN51 for various countries, this information is obtained from verification notes CN43</div><div><br></div><div>Collect all incoming and outgoing Parcel Post Bill CP86/CP87 Airmail and Surface Airlifted (SAL)</div><div><br></div><div>Input data on excel spreadsheet from the Parcel Bill. This information is also used to provide estimated monthly figures</div><div><br></div><div>Prepare all outgoing parcel post account CP75/CP94, verify all incoming CP75/CP94 from various countries. To record same in the International Accounts Ledger and file bills according to countries</div><div><br></div><div>Collect all incoming and outgoing Express Mail Service letter bills and list CN31/CN33</div><div><br></div><div>Input data from the letter bills and special list CN31/CN33. This information is also used to provide estimated monthly figures</div><div><br></div><div>Sort and file all incoming and outgoing EMS CN31/CN33 by country</div><div><br></div><div>Prepare all actual EMS outgoing account CN55/CN56 for various designated operators. Verify all incoming EMS account CN55/CN56</div><div><br></div><div>Prepare Express Mail Service Statement CN61/CN64 for all receivable countries, verify all incoming statements CN61/CN64.Torecord same in the International Accounts ledger and file statements.</div><div><br></div><div>Prepare and verify all incoming and outgoing A'Decouvert account CN51 from various countries</div><div><br></div><div>Prepare and verify all incoming and outgoing indemnity account CN48 received from Customer Service for the payment of compensation</div><div><br></div><div>Input data on excel spreadsheet from Delivery Bill CN38/CN41 for all incoming and outgoing countries. Sort and file same.</div><div><br></div><div>Verify all incoming airline accounts received. Prepare the same for payment</div><div><br></div><div>Accurate maintenance on the international accounts ledger</div><div><br></div><div>Provide support for audit including retrieval of documents requested</div><div><br></div><div>Resolution of queries from countries in a timely manner</div><div><br></div><div>Adherence to health and safety rules, regulations and guidelines</div><div><br></div><div>Other related duties</div>
Key Competencies
Proficient use of word processing and spread sheet software applications<div><br></div><div>Knowledge of Financial Accounting Systems. Experience in the use of SAGE 50 will be an asset</div><div><br></div><div>Working knowledge of applicable laws and regulations</div><div><br></div><div>Excellent communication and interpersonal skills</div><div><br></div><div>Capable of multi-tasking and meeting deadlines</div><div><br></div><div>Strong attention to detail</div><div><br></div><div>Trustworthiness</div><div><br></div><div>Ability to interact with a variety of people from different countries in a professional manner</div><div><br></div><div>Thoroughness and accuracy</div><div><br></div><div>Ability to learn quickly</div><div><br></div><div>Ability to adapt to different task</div><div><br></div><div>Must enjoy reading</div><div><br></div><div>Team player</div>