Job Description
The Procurement Assistant is responsible for performing a variety of clerical duties in the assistance with preparation of all procurement Documentation and general procurement tasks for the corporation.
Key and Critical Responsibilities
Assists in the preparation of Tender Documentation and general procurement tasks<div><br></div><div>Liaises with internal and external stakeholders to advance the procurement process</div><div><br></div><div>Compilation and dispatching of Tender Packages, Request for Proposals, Expressions of Interest and Pre-Qualification Documentation together with all pertinent correspondence for approval by all stakeholders</div><div><br></div><div>Review of Tender submissions prior to submission of same for evaluation</div><div><br></div><div>Rendering assistance in the preparation, compilation and dispatching of Tender submissions to Evaluation Committee members and setting meeting date/s for Evaluation Committee Meeting/s</div><div>Sits in at meetings of Evaluation Committees as Recording Secretary and prepares Scoring Sheet and other documentation</div><div><br></div><div>Compiles reports on meetings</div><div><br></div><div>Compiles documentation for pre-tender and site visit meetings</div><div><br></div><div>Assembles Evaluation Reports for approval and signatories of Evaluation Committee members to facilitate Contract Awards</div><div><br></div><div>Maintain procurement documents in a systematic retrievable manner.</div><div><br></div><div>Adheres to health, safety and environmental rules, regulations and guidelines</div><div><br></div><div>Performs other related duties that may be required by the job function</div>
Key Competencies
<p>Understanding of general procurement policies and procedures</p><p><div>Ability to develop filing/documentation and database systems in support of procurement systems management</div><div><br></div><div>Must be a team player and have excellent oral and written communication skills</div><div><br></div><div>Must be able to pay attention to detail and accuracy</div><div><br></div><div>Must be able to work with strict deadlines</div><div><br></div><div>Must be able to function with a high level of professionalism when interacting with external and internal clients</div><div><br></div><div>Confidentiality</div><div><br></div><div>Dependability</div><div><br></div><div>Trustworthiness</div><div><br></div><div>A positive attitude</div></p>