Purchasing Assistant

Key and Critical Responsibilities

Provides administrative/clerical support to the Purchasing Officer, such as filing and preparation of correspondence<div><br></div><div>Ensures that purchasing records are maintained and updated when required; assists with client/creditor/supplier enquiries</div><div><br></div><div>Checks that all received purchase requisitions are filled out accurately and completely, and that accompanying documents comply with the Corporations purchasing policies and procedures</div><div><br></div><div>Assists the Purchasing Officer in the preparation of Purchase Orders and documents; ensures conformance to purchasing policy and procedures</div><div><br></div><div>Assists in the sourcing, evaluating and selecting of preferred purchasing options in terms of quality, price, terms, deliveries and supplier service level (for non-tendered items)</div><div><br></div><div>Assists in the monitoring and coordinating of deliveries of items between suppliers and the Corporation to ensure on time delivery </div><div><br></div><div>Assists in ensuring that items received are in accordance with those specified on the Purchase Order; liaises with TTPost Outlets/Stores department as needed</div><div><br></div><div>Liaises with the accounts department with respect to ensuring timely payment to suppliers</div><div><br></div><div>Visits suppliers on site as needed, to validate product/supplier claims, and to collect deliveries as needed</div><div><br></div><div>Assists in building and maintaining a database of supplier information</div><div><br></div><div>Adheres to health and safety rules, regulations and guidelines</div><div><br></div><div>Performs other related duties that may be required by the job function</div>